Table of Contents

Supplier: Introduction to the Contract Module

AD team Updated by AD team

Introduction to the Contract Module

The Contract Module enables authorised users to integrate contract information into the Purchasing platform (formerly Marketplace) and the supplier portal. It supports local contracts in place between a buyer and its preferred suppliers, as well as contracts governed by procurement groups or framework coordinators.

The module enables a supplier to ensure the products in their catalogues are assigned to the correct contracts, and that this contract information can then guide end-users within buying organisations to buy from contracted suppliers as well as delivering contract analysis at various stages of the procurement process.

The Contract Module can be accessed from the left hand tool bar on the supplier portal. If you cannot see this available on your log-in, please contact Customer Support to enable the permission via the OneAdvanced Customer Portal.

Contract Types

Contract related data and contract references can be assigned at both supplier (i.e. full catalogue) level, and at item level. There are two types of contracts that can be set up:

Local contracts

Local contracts that are a one-to-one agreement between yourselves and a buyer can be created by either the supplier or the buyer.

Please note if a supplier creates a local contract, there is an approval process in place for the buyer to accept or reject it.

Frameworks

Frameworks are created by a consortium or coordinator (e.g. SUPC, NEUPC) which both buyers and suppliers agree to be a part of. Frameworks need to be chosen by a supplier from the selection provided on the module, which will have been implemented by OneAdvanced and provided by the relevant framework coordinator. OneAdvanced keep the framework lists up to date where we are able to. However, if there are frameworks you think you should have access to in the list but do not see, please contact your Account Manager.

Setting up a local contract

Please follow the How to set up a local contract guide.

Activating a framework

Please follow the How to activate a framework guide.

Contract Status Tabs

There are three main status tabs accessible from the main contract module page:

  • Approval: Contains local contracts that are either yet to be submitted or pending buyer approval.
  • Active: All contracts that are currently live or in an active state (this includes local contracts a buyer has submitted to a supplier)
  • Expired: Where any historical / expired contracts are listed. Data can still be downloaded / exported from these contracts but they are not editable

Additional status:

  • Rejected: The Approval tab also contains any rejected local contracts too (found below the Approval table). The rejection message can be viewed by clicking into the relevant local contract

Contract Spend Analysis

Contract spend data can be pulled directly from Insights for all Community Members and Leaders. A guide can be found here.

How did we do?

Supplier: How do I update an active contract?

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