Buyer Admin documentation
Contract Module
Buyer Admin: How do I create a local contract?
Buyer Admin: How do I approve a Framework?
Buyer Admin: Introduction to the Contract Module
Buyer Admin: Contract Spend Analysis
Buyer Admin: How do I manage data within a live local contract?
Buyer Admin: How do I approve or reject Local Contracts?
Buyer Admin: How do I bulk upload local contracts to the Contract Module?
The Purchasing Homepage and Administration Interface
Buyer Admin: How can I customise the Homepage for my organisation?
Buyer Admin: How do I create a Marketplace News article?
Buyer Admin: Introduction to the Administration interface
Workflow Editor
End User Management
Buyer Admin: Insights - How do I give access to users?
Buyer Admin - How do I deactivate a user's account?
Buyer Admin - Can I update a user's name if their name changes?
Buyer Admin: How do I re-activate a user?
Buyer Admin - How do I create new end user accounts (basket punchout)?
Sustainability (ESG) Module
Buyer Admin: Sustainability - Reporting on the ESG Insights Dashboard
Buyer Admin: How do I map sustainability attributes (supplier and global)?
Buyer Admin: An introduction to Sustainability Data on Purchasing
Buyer Admin: How do I create my own organisation specific sustainability attributes for suppliers?
Buyer Admin: How do I approve a supplier level Global Sustainability Attribute?
Supplier Catalogue Management
Buyer Admin: The Supplier Onboarding Module (SIM) overview
Buyer Admin: How do I bulk invite suppliers to my Purchasing marketplace?
Buyer Admin: How do I make a hidden catalogue visible again?
Buyer Admin: How do I hide an entire supplier's catalogue?
Buyer Admin: How do I connect with a supplier on my Purchasing marketplace?
Buyer Admin: How do I export a supplier catalogue?
Buyer Admin: Price Approval - How do I approve or reject a price file?
Buyer Admin - How can I change an item's visibility or status?
Buyer Admin: How do I mark an entire supplier catalogue as 'Preferred'?
Supplier documentation
Managing catalogue data on the Supplier Portal
Supplier: How do I complete the OneAdvanced data templates?
Supplier: How do I upload my products?
Supplier: How do I add delivery charges to my catalogue?
UNSPSC Version Update Guide
Supplier: How do I hide a product from a buyer(s)?
Supplier: How do I amend catalogue pricing?
Supplier: How do I upload PDF documents to my products?
Supplier: How do I maintain leading zeros on a .csv download?
Supplier: How do I create new products individually?
Supplier: How do I export my catalogue?
Supplier: eClass codes
Supplier: How do I approve a price file?
Supplier: Catalogue Management tab - What does each file status mean?
Supplier: How do I upload images to my catalogue?
Supplier: How do I provide catalogue pricing?
Supplier: How do I delete products from my catalogue?
Supplier: Catalogue Management tab: How do I use the filtering options
Supplier: How do I edit my product data?
Supplier: Why has my price file failed?
Supplier: How do I amend a catalogue number?
Trader suppliers
Search and product visibility
Supplier: How do my products appear on Purchasing?
Supplier: The Purchasing Search: An overview for suppliers
Supplier: How do I find out if a product is currently visible to my buyers?
Contract Module
Supplier: Introduction to the Contract Module
Supplier: How do I update an active contract?
Supplier: Contract spend analysis
Supplier: How do I export contract data from the Contract Module?
Supplier: How do I activate a framework contract?
Supplier: How do I set up a local contract?
Sustainability Module
Supplier: How do I tag my products with sustainability attributes (Global and Supplier)?
Supplier: How do I tag my organisation against a global sustainability attribute?
Supplier: How do I create and manage supplier sustainability attributes?
Supplier: How can I see which of my products have sustainability attributes already assigned?
Supplier: How do I remove a sustainability attribute from my data?
Supplier: An introduction to managing sustainability data
Supplier: Sustainability - Reporting on the ESG Insights Dashboard
eQuotes
Insights reporting
Supplier Insights: Categorisation (UNSPSC) Dashboard
Supplier: How can I view Insights reports?
Supplier Insights: On and Off Catalogue Orders
Orders and Invoices
Supplier: Purchase Orders
Supplier: How do I resend a rejected e-invoice?
Supplier: PO flip invoicing
Supplier: How can I review any invoice rejections?
Updating my profile
Buyer End User documentation
Buyer User Guide: How do I use the eQuotes module?
Buyer User Guide: How do I configure my Homepage?
Buyer User Guide: End User (eReqs and basket workflow users only): Multi Factor Authentication for logins
Buyer User Guide: How do I 'favourite' a product?
Buyer User Guide: How do I search for sustainable products?
Buyer User Guide: How do I create and use Saved Baskets?
Buyer User Guide: How do I download a PDF copy of my Purchase Order?
Buyer User Guide: The Purchasing Homepage
Buyer User Guide: How do I raise a free text order?
Supported Frameworks
Buyer Insights: On and Off Catalogue Orders
Buyer User Guide: Searching on the Purchasing marketplace
Buyer User Guide: How do I customise Insights on the homepage?
Release Notes & Product Roadmap
Release Notes
2025
2025-07-24 Release Notes
2025-07-10 Release Notes
2025-06-26 Release Notes
2025-05-30 Release Notes
2025-05-01 Release Notes
2025-04-04 Release Notes
2025-03-20 Release Notes
2025-03-06 Release Notes
2025-02-20 Release Notes
2025-08-21 Release Note
2024
2024-10-31 Release Notes
2024-10-17 Release Notes
2024-10-03 Release Notes
2024-09-05 Release Notes
2024-07-18 Release Notes
2024-06-20 Release Notes
2024-06-06 Release Notes
2024-05-23 Release Notes
2024-05-09 Release Notes
2024-04-18 Release Notes
2024-02-22 Release Notes
2024-01-18 Release Notes
2023
2023-12-11 Release Notes
2023-11-23 Release Notes
2023-11-09 Release Notes
2023-10-26 Release Notes
2023-10-12 Release Notes
2023-09-28 Release Notes
2023-08-30 Release Notes
2023-08-17 Release Notes
2023-08-03 Release Notes
2023-07-06 Release Notes
2023-06-22 Release Notes
2023-06-07 Release Notes
2023-05-24 Release Notes
2023-05-11 Release Notes
2023-04-27 Release Notes
2023-04-13 Release Notes
2023-03-30 Release Notes
2023-03-16 Release Notes
2023-03-02 Release Notes
2023-02-16 Release Notes
2023-02-02 Release Notes
2023-01-19 Release Notes
2022
2022-12-08 Release Notes
2022-10-13 Release Notes
2022-08-18 Release Notes
2022-08-04 Release Notes
2022-07-07 Release Notes
2022-06-23 Release Notes
2022-06-09 Release Notes
2022-05-26 Release Notes
2022-04-28 Release Notes
2022-03-03 Release Notes
2022-02-17 Release Notes
2022-01-13 Release Notes
2021
2021-11-25 Release Notes
2021-10-14 Release Notes
2021-09-30 Release Notes
2021-09-14 Release Notes
2021-09-11 Release Notes
2021-09-02 Release Notes
2021-08-19 Release Notes
2021-08-05 Release Notes
2021-07-22 Release Notes
2021-07-08 Release Notes
2021-06-24 Release Notes
2021-06-17 Release Notes
2021-05-27 Release Notes
2021-04-08 Release Notes Amendments Service
2021-03-04 Release Notes
2021-02-04 Release Notes
2021-01-21 Release Notes
2020-12-17 Release Notes
Product Roadmap
Marketplace (Purchasing) Video Content
Video - Purchasing Overview Project v1
Video - Saved Baskets and Favourites
Video - eOligo Module
Video - eServices Module
Video - Managing Internal Catalogues
Video - eQuotes
Video - Free Format
Video - eCatalogue Overview
Video - Supplier Insights
Video - Basket Workflow
Video - eFinancials Integration.mp4
Video - Punchouts
Video - Contract Management
Video - PO Flip eInvoicing
Video - Price Approval
Video - eRequisitions
Video - Sustainability Module - Buyers and Suppliers
Video - Buyer Insights
The OneAdvanced Customer Support Portal
Admin: How can I assign a User the 'Contract Manager' role on the Customer Support Portal?
Admin: How can I remove a User from the Customer Support Portal?
How do I access the OneAdvanced Customer Support Portal?
Admin: How do I approve a new User on the Customer Support Portal?
How to raise a Support case?
Customer Portal Guide
Admin: How can I find my organisation's Registration Code?
Admin: How can I grant Admin permissions to a User on the Customer Support Portal?
How can I raise a finance case with OneAdvanced?
Logging into the Purchasing Marketplace
Buyer Admin: Accessing locked admin log-ins (including forgotten password)
Supplier: Multi Factor Authentication when logging in
Supplier: How do I request a new supplier portal login to be created?
Buyer Admin - How do I access my admin account?
Setting up MFA in Google Chrome Extension
Supplier: How do I reset my Purchasing account password?
Buyer Admin: Multi Factor Authentication for logins
Inactive User Account - How can I reactivate my marketplace login?
Setting up MFA in Microsoft Authenticator and Removing an Existing QR code
MFA Browser Extensions
- All Categories
- Supplier documentation
- Search and product visibility
- Supplier: The Purchasing Search: An overview for suppliers
Supplier: The Purchasing Search: An overview for suppliers
Updated
by AD team
The Homepage
When end users access their Purchasing marketplace, they will land on a page similar to the below example.

Search Methods
The Search Bar
This is the most commonly used search method and allows the end user to manually input the search term, catalogue number, or manufacturer part number that they wish, with specific dropdown options available for all three depending on their preferred requirement:

The search shows results in order of relevance. In the first instance, the search will return product matches with the option to see related matches if less than 10,000 product matches are returned. If no product matches are found, then the search will return related matches.
Products are matched principally on:
- Description
- Categories and Category Attributes*
- Alias Fields (e.g. Alias 1)**
- Supplier Name
- Manufacturer Name Field
* Categorisation is a chargeable service provided by OneAdvanced
** Populating the Alias 1 field will help users with search results (for example if a product description (i.e. title) is Paper Napkin, you can populate the Alias 1 field with serviettes. This will ensure that if a user searches for 'serviettes' the Paper Napkin product will be included in the results. This field can also be used to include different variations of spellings or alternative names.
There are also additional ‘boosts’ available for Preferred and Categorised products.
Alternative Search options
The following options are available on the Homepage underneath the search bar:
- Browse by Supplier
- Browse by Category
Sorting search results
Once search results are returned, end users can choose to sort the results to help them find the product(s) they are looking to purchase.
Results will default to the most relevant, based on the search term used. End users can then choose to sort, ascending or descending, by:
- Price
- Product name
- Supplier
- Catalogue number
- Manufacturer part number

Refining Results
End users have the option to further filter the results by choosing from the below list of refinements. Using one of these options would apply the filter to the entire results set, even if there are more than 10,000 results to the search:
- Preferred status (i.e. removing any items which do not have status of preferred set to them)
- With image*
- Contracted (i.e. removing any items which are not assigned to a local contract or framework, set by the Contract Module on the portal)
- POA prices can be filtered out (if these are present)
- Refine or exclude products by keyword
- Price (By typing a max / min price, or using the slider bar)
- Category
- Supplier
- Pack Size
*OneAdvanced may remove any images from the image 1 field if the image is not a correct representation of the product
Example screenshot showing where a filter has been applied in the search results. The Applied Filters box shows the type of filter(s) that have been used. In this case, a price range of £20 - £26 was used:

How is my pricing displayed?
If an end user wants to see a total price where multiple products are potentially being purchased, the price displayed on the search results page is automatically updated as the quantities are amended.
The unit price and quantity are shown below so that the user can take advantage of any volume-based discounts and price breaks (if applicable).
Minimum order quantities, as well pack sizes, are also displayed in this area of the screen:

Comparing Items
End users are able to directly compare up to four items at any one time in order to make an informed purchase. They can be added from the search results by ticking compare, or from within the product information itself:

When items are added for comparison, they are added to a “holding area” at the top of the page. You can then remove items or add any others before comparing your final list:

The comparison table presents the available data for each product in tabular view, making like-for-like comparison easy.
- Items can be added to the basket from here
- Any applicable delivery charges can be viewed from here
- End users can navigate into the individual products themselves for additional information if required
When the comparison is complete, Purchasing retains the end user’s comparison until they choose to clear them in case the end user wishes to purchase multiple items from the list, or if they navigate away from the screen by accident.
How can I try the search myself?
Our Demo Buyer is available to all Community Members and Leaders, and provides you with the ability to log into a buyer environment and see Purchasing from an end-user’s perspective. This not only allows you to gain a better insight into what the buyers see, but also allows you to search as a buyer and see how the results and some of your own products are displayed.
If you are interested in getting access to the Demo Buyer, please get in touch with the Supplier Accounts Team at sw.supplier.queries@oneadvanced.com.