Buyer Admin: How do I create my own organisation specific sustainability attributes for suppliers?

AD team Updated by AD team

Defining Buyer Specific Supplier Attributes

In addition to using the global attribute definitions, you as a buyer can create your own:

  • For use by and visible only to your organisation (i.e. suppliers cannot see what has been created or assigned to them / their products)
  • Mainly used at Supplier level but can be created at Product level too if needed (although unlikely to be necessary)
  • For example, useful to flag internal mappings such as 'local' suppliers, or track completed audits

To set up a Buyer Attribute please follow the instructions below:

  1. From the Purchasing homepage, go to the Admin dropdown and select Attribute Hierarchy Editor
  2. Locate the Buyers header folder, where you will find a sub-folder for your organisation
  3. To create a new attribute, click the Create new button and select Attribute
  4. Complete the details in the new attribute form:
    1. Attribute name: the full name of the attribute
    2. Attribute short name: A short version of the name
    Ensure the short name contains no spaces, and only alphanumeric characters (i.e. not / _ # - etc.). For example 'Completed Audits' wouldn't be accepted due to the space between the words, but 'CompletedAudits' would.
    1. Parent folder: Select your buyer organisation from the dropdown
    2. Upload image: An associate icon or logo for this attribute (optional)
    3. Attribute description: a description of what the attribute is
    4. Attribute URL: A link to an external website that provides more information about this attribute (optional)
    5. Tick the 'For use with suppliers' box so you can assign entire organisations to this attribute. Please do not tick for use with products as suppliers will not have visibility of this attribute.
  5. Click Create attribute

How do I add suppliers to a Buyer Attribute?

  1. Once created, you can then assign suppliers to your attribute. Locate the attribute within the module and click the three dot menu option on the right and select View Details
  2. From within the Attribute details pop-up, select the Supplier list tab
  3. Click the Add Supplier button on the right hand side
  4. Using the dropdown, locate the supplier you need and click Add
  5. The supplier will then appear in the list as Approved
  6. In order for this to be visible to your marketplace (whether for Insights reporting, or end user visibility) you must now complete the Mapping process. Please follow the guide here: How do I map sustainability attributes (supplier and global)?

How do I remove a previously approved supplier from my Buyer Attribute?

  1. From within the Attribute Hierarchy Editor, locate the global attribute you need from the folder of the same name, and click the three dot menu option on the right and select View Details
  2. Select the Supplier list tab from the pop-up that appears
  3. Locate the supplier in question from the list and click Unapprove
  4. Confirm your decision by clicking Unapprove on the panel that appears

How did we do?

Buyer Admin: An introduction to Sustainability Data on Purchasing

Buyer Admin: How do I approve a supplier level Global Sustainability Attribute?

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