Table of Contents

Buyer Admin: Introduction to the Contract Module

AD team Updated by AD team

Introduction to the Contract Module

The Contract Module enables authorised users to integrate contract information into Purchasing (formerly Advanced Marketplace). It supports local contracts in place between you and your preferred suppliers, as well as frameworks governed by procurement groups or framework coordinators.

The module allows your organisation to ensure the products available on your marketplace are assigned to the correct contracts, and that this contract information can then guide end users to buy from contracted suppliers as well as delivering contract analysis at various stages of the procurement process.

Accessing the Contract Module

  1. From the Purchasing Homepage, go to the Admin dropdown
  2. Select Attribute Manager
  3. Click into the Contract Module
If you cannot see these options available on your log-in, please contact OneAdvanced Customer Support to enable the permission as this is controlled at user level within your organisation.
  1. You are taken to the Active tab automatically, and it is from here you can add new contracts and manage existing contracts. Other tabs available are Expired and Approved which are designed to help you manage the status of contracts throughout the contract period (from creation to expiration).

Contract Types

Contract related data and contract references can be assigned at both supplier (i.e. full catalogue) level, and at item level. There are two types of contracts that can be set up:

Local contracts

Local contracts that are a one-to-one agreement between yourselves and a supplier and can be created by either the buyer or the supplier.

Please note if a supplier creates a local contract, there is an approval process in place for you as the buyer to accept or reject it.

Frameworks

Frameworks are national contracts that are coordinated by a consortium or organisation (e.g. SUPC, NEUPC). The details are configured by OneAdvanced (after being provided directly by the consortia) and are then made available to the suppliers who have been appointed to each framework. The suppliers will activate the frameworks and invite you to join, where upon you have the ability to accept or reject the request.

Contract Status Tabs

There are three main status tabs accessible from the contract module:

  • Active: All contracts that are currently live or in an active state. This includes:
    • Local contracts that you have created
    • Local contracts that a supplier has created
    • Frameworks you have joined
  • Expired: Where any historical / expired contracts are listed. Data can still be downloaded / exported from these contracts but they are not editable
  • Approval: Contains local contracts that are either yet to be submitted or pending buyer approval.

Additional status:

  • Rejected: The Approval tab also contains any rejected local contracts too (found below the Approval table). The rejection message can be viewed by clicking into the relevant local contract
If you would like an export of all contracts (both active and expired), you can access this via Contract Management, and then the Export Contracts button within the module. Click the Export All button, and then locate the file to download in your full audit log (the Show Audit Log button at the top of the module page).

Getting Started

Local Contracts

Frameworks

Contract Spend Analysis

Contract spend data can be pulled directly from Insights and a guide can be found here.

How did we do?

Buyer Admin: How do I create a local contract?

Buyer Admin: How do I approve a Framework?

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