Supplier: How do I add delivery charges to my catalogue?

AD team Updated by AD team

If you have charges for postage and packing, dry ice, minimum order values, heavy items etc. (collectively: ‘Delivery Charges’) these will need to be uploaded to your catalogue as items so end users can add them to orders.

Delivery Charges are loaded and formatted using the same Standard Data Template used to load products, or can alternatively be added individually using the Create Product option on the Catalogue Management tab.

Please note that adding delivery charges will mean that they apply to your entire catalogue.

 How do I add delivery charges to my catalogue?

Option 1: Via the Data Template

  • From the supplier portal, select Catalogue Management
  • Select the Upload button in the top right of the screen and choose Products from the dropdown:
  • The window you are presented with is split into three tabs; The first tab you are defaulted to is File. From there, download the Standard Data Template
  • Fill in the details on the spreadsheet:
  1. Assign a Catalogue Number for the delivery charge
  2. The Description should clearly outline the type of charge e.g. standard, dry ice, priority, under £50 so that end-users can easily determine when the delivery charge should be added to a order
  3. Pack size should always be ‘1’ and UOM always ‘each’
  4. The UNSPSC code for a delivery charge is 78102200
  5. The Product Mapping Tag column should be completed with ‘DC’ (which stands for Delivery Charge) if you are adding a delivery charge so the system can recognise it isn’t a normal product
  6. Details of when the delivery charge should be applied can be added to the 'Long Description' column. Try to keep this as clear as possible, as delivery charges are interpreted and added manually to orders by end users.
  • Save the file
  • Go back to the Catalogue Management tab and attach your completed file and click submit:
  • Prices should be loaded as for any other product via the file upload tab using the pricing template; charges can differ between institutions, or delivery charge products can be hidden if a particular buyer is exempt from that charge.

An example of the above data can be found below:

Catalogue Number

Description

Long Description

Pack Size

UOM

UNSPSC

DRY-ICE

Dry Ice

Please add one charge to each order containing at least one product that requires dry ice shipping.

1

Each

78102200

PRIORITY-10

Priority Delivery

Please add one charge to each order that requires next day delivery (Before 10 am)

1

Each

78102200

25KG-PLUS

Standard Carriage Per Order

Please add one charge to each order (UK Mainland standard)

1

Each

78102200

 

Option 2: Individually via the 'Create Product' pop-out

  • From the supplier portal, select Catalogue Management
  • Select the Create Product button in the top right of the screen. The window you are presented with is split into four tabs:
  • Complete the Mandatory tab information. Further data (such as the product mapping tag which must be completed for delivery charges) can be provided within the Additional and Specifications tabs. As a guide, the following points should assist with completing this:
  1. Assign a Catalogue Number for the delivery charge
  2. The Description should clearly outline the type of charge e.g. standard, dry ice, priority, under £50 so that end-users can easily determine when the delivery charge should be added to a order
  3. Unit of Measure should always be ‘each’, and Pack Size should always be ‘1’
  4. The UNSPSC code for a delivery charge is 78102200
  5. The Product Mapping Tag box should be completed with ‘DC’ (which stands for Delivery Charge) so the system can recognise it isn’t a normal product
  6. Use the Long Description box to add further details of when the delivery charge should be applied. Try to keep this as clear as possible, as delivery charges are interpreted and added manually to orders by end users.
  • Click submit - the delivery charge product will be created. If you need to add more, follow the steps above again
  • Prices should be loaded as for any other product via the File Upload tab using the pricing template; charges can differ between institutions, or delivery charge products can be hidden if a particular buyer is exempt from that charge

How did we do?

Supplier: How do I amend catalogue pricing?

Catalogue Management tab: How do I use the filtering options

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