- All Categories
- Supplier documentation Managing catalogue data on the Supplier Portal
Buyer Admin documentation
Contract Module
Buyer Admin: How do I create a local contract?
Buyer Admin: How do I approve a Framework?
Buyer Admin: Introduction to the Contract Module
Buyer Admin: Contract Spend Analysis
Buyer Admin: How do I manage data within a live local contract?
Buyer Admin: How do I approve or reject Local Contracts?
Buyer Admin: How do I bulk upload local contracts to the Contract Module?
The Purchasing Homepage and Administration Interface
Buyer Admin: How can I customise the Homepage for my organisation?
Buyer Admin: How do I create a Marketplace News article?
Buyer Admin: Introduction to the Administration interface
Workflow Editor
End User Management
Buyer Admin: Insights - How do I give access to users?
Buyer Admin - How do I deactivate a user's account?
Buyer Admin - Can I update a user's name if their name changes?
Buyer Admin: How do I re-activate a user?
Buyer Admin - How do I create new end user accounts (basket punchout)?
Sustainability (ESG) Module
Buyer Admin: Sustainability - Reporting on the ESG Insights Dashboard
Buyer Admin: How do I map sustainability attributes (supplier and global)?
Buyer Admin: An introduction to Sustainability Data on Purchasing
Buyer Admin: How do I create my own organisation specific sustainability attributes for suppliers?
Buyer Admin: How do I approve a supplier level Global Sustainability Attribute?
Supplier Catalogue Management
Buyer Admin: The Supplier Onboarding Module (SIM) overview
Buyer Admin: How do I bulk invite suppliers to my Purchasing marketplace?
Buyer Admin: How do I make a hidden catalogue visible again?
Buyer Admin: How do I hide an entire supplier's catalogue?
Buyer Admin: How do I connect with a supplier on my Purchasing marketplace?
Buyer Admin: How do I export a supplier catalogue?
Buyer Admin: Price Approval - How do I approve or reject a price file?
Buyer Admin - How can I change an item's visibility or status?
Buyer Admin: How do I mark an entire supplier catalogue as 'Preferred'?
Supplier documentation
Managing catalogue data on the Supplier Portal
Supplier: How do I complete the OneAdvanced data templates?
Supplier: How do I upload my products?
Supplier: How do I add delivery charges to my catalogue?
UNSPSC Version Update Guide
Supplier: How do I hide a product from a buyer(s)?
Supplier: How do I amend catalogue pricing?
Supplier: How do I upload PDF documents to my products?
Supplier: How do I maintain leading zeros on a .csv download?
Supplier: How do I create new products individually?
Supplier: How do I export my catalogue?
Supplier: eClass codes
Supplier: How do I approve a price file?
Supplier: Catalogue Management tab - What does each file status mean?
Supplier: How do I upload images to my catalogue?
Supplier: How do I provide catalogue pricing?
Supplier: How do I delete products from my catalogue?
Supplier: Catalogue Management tab: How do I use the filtering options
Supplier: How do I edit my product data?
Supplier: Why has my price file failed?
Supplier: How do I amend a catalogue number?
Trader suppliers
Search and product visibility
Supplier: How do my products appear on Purchasing?
Supplier: The Purchasing Search: An overview for suppliers
Supplier: How do I find out if a product is currently visible to my buyers?
Contract Module
Supplier: Introduction to the Contract Module
Supplier: How do I update an active contract?
Supplier: Contract spend analysis
Supplier: How do I export contract data from the Contract Module?
Supplier: How do I activate a framework contract?
Supplier: How do I set up a local contract?
Sustainability Module
Supplier: How do I tag my products with sustainability attributes (Global and Supplier)?
Supplier: How do I tag my organisation against a global sustainability attribute?
Supplier: How do I create and manage supplier sustainability attributes?
Supplier: How can I see which of my products have sustainability attributes already assigned?
Supplier: How do I remove a sustainability attribute from my data?
Supplier: An introduction to managing sustainability data
Supplier: Sustainability - Reporting on the ESG Insights Dashboard
eQuotes
Insights reporting
Supplier Insights: Categorisation (UNSPSC) Dashboard
Supplier: How can I view Insights reports?
Supplier Insights: On and Off Catalogue Orders
Orders and Invoices
Supplier: Purchase Orders
Supplier: How do I resend a rejected e-invoice?
Supplier: PO flip invoicing
Supplier: How can I review any invoice rejections?
Updating my profile
Buyer End User documentation
Buyer User Guide: How do I use the eQuotes module?
Buyer User Guide: How do I configure my Homepage?
Buyer User Guide: End User (eReqs and basket workflow users only): Multi Factor Authentication for logins
Buyer User Guide: How do I 'favourite' a product?
Buyer User Guide: How do I search for sustainable products?
Buyer User Guide: How do I create and use Saved Baskets?
Buyer User Guide: How do I download a PDF copy of my Purchase Order?
Buyer User Guide: The Purchasing Homepage
Buyer User Guide: How do I raise a free text order?
Supported Frameworks
Buyer Insights: On and Off Catalogue Orders
Buyer User Guide: Searching on the Purchasing marketplace
Buyer User Guide: How do I customise Insights on the homepage?
Release Notes & Product Roadmap
Release Notes
2025
2025-07-24 Release Notes
2025-07-10 Release Notes
2025-06-26 Release Notes
2025-05-30 Release Notes
2025-05-01 Release Notes
2025-04-04 Release Notes
2025-03-20 Release Notes
2025-03-06 Release Notes
2025-02-20 Release Notes
2025-08-21 Release Note
2024
2024-10-31 Release Notes
2024-10-17 Release Notes
2024-10-03 Release Notes
2024-09-05 Release Notes
2024-07-18 Release Notes
2024-06-20 Release Notes
2024-06-06 Release Notes
2024-05-23 Release Notes
2024-05-09 Release Notes
2024-04-18 Release Notes
2024-02-22 Release Notes
2024-01-18 Release Notes
2023
2023-12-11 Release Notes
2023-11-23 Release Notes
2023-11-09 Release Notes
2023-10-26 Release Notes
2023-10-12 Release Notes
2023-09-28 Release Notes
2023-08-30 Release Notes
2023-08-17 Release Notes
2023-08-03 Release Notes
2023-07-06 Release Notes
2023-06-22 Release Notes
2023-06-07 Release Notes
2023-05-24 Release Notes
2023-05-11 Release Notes
2023-04-27 Release Notes
2023-04-13 Release Notes
2023-03-30 Release Notes
2023-03-16 Release Notes
2023-03-02 Release Notes
2023-02-16 Release Notes
2023-02-02 Release Notes
2023-01-19 Release Notes
2022
2022-12-08 Release Notes
2022-10-13 Release Notes
2022-08-18 Release Notes
2022-08-04 Release Notes
2022-07-07 Release Notes
2022-06-23 Release Notes
2022-06-09 Release Notes
2022-05-26 Release Notes
2022-04-28 Release Notes
2022-03-03 Release Notes
2022-02-17 Release Notes
2022-01-13 Release Notes
2021
2021-11-25 Release Notes
2021-10-14 Release Notes
2021-09-30 Release Notes
2021-09-14 Release Notes
2021-09-11 Release Notes
2021-09-02 Release Notes
2021-08-19 Release Notes
2021-08-05 Release Notes
2021-07-22 Release Notes
2021-07-08 Release Notes
2021-06-24 Release Notes
2021-06-17 Release Notes
2021-05-27 Release Notes
2021-04-08 Release Notes Amendments Service
2021-03-04 Release Notes
2021-02-04 Release Notes
2021-01-21 Release Notes
2020-12-17 Release Notes
Product Roadmap
Marketplace (Purchasing) Video Content
Video - Purchasing Overview Project v1
Video - Saved Baskets and Favourites
Video - eOligo Module
Video - eServices Module
Video - Managing Internal Catalogues
Video - eQuotes
Video - Free Format
Video - eCatalogue Overview
Video - Supplier Insights
Video - Basket Workflow
Video - eFinancials Integration.mp4
Video - Punchouts
Video - Contract Management
Video - PO Flip eInvoicing
Video - Price Approval
Video - eRequisitions
Video - Sustainability Module - Buyers and Suppliers
Video - Buyer Insights
The OneAdvanced Customer Support Portal
Admin: How can I assign a User the 'Contract Manager' role on the Customer Support Portal?
Admin: How can I remove a User from the Customer Support Portal?
How do I access the OneAdvanced Customer Support Portal?
Admin: How do I approve a new User on the Customer Support Portal?
How to raise a Support case?
Customer Portal Guide
Admin: How can I find my organisation's Registration Code?
Admin: How can I grant Admin permissions to a User on the Customer Support Portal?
How can I raise a finance case with OneAdvanced?
Logging into the Purchasing Marketplace
Buyer Admin: Accessing locked admin log-ins (including forgotten password)
Supplier: Multi Factor Authentication when logging in
Supplier: How do I request a new supplier portal login to be created?
Buyer Admin - How do I access my admin account?
Setting up MFA in Google Chrome Extension
Supplier: How do I reset my Purchasing account password?
Buyer Admin: Multi Factor Authentication for logins
Inactive User Account - How can I reactivate my marketplace login?
Setting up MFA in Microsoft Authenticator and Removing an Existing QR code
MFA Browser Extensions
Managing catalogue data on the Supplier Portal
Supplier: How do I complete the OneAdvanced data templates?
Standard Data Requirements Document. For guidance on how to complete all data templates, you will need to download the St andard Data Requirements guide. The document covers how to complete each colu…
Supplier: How do I upload my products?
How to upload products on the Catalogue Management t ab. The guide below describes how to upload your product data to the supplier portal. If you would prefer to watch an overview, please click here.…
Supplier: How do I add delivery charges to my catalogue?
If you have charges for postage and packing, dry ice, minimum order values, heavy items etc. (collectively: ‘Delivery Charges’) these will need to be uploaded to your catalogue as items so end users…
UNSPSC Version Update Guide
UNSPSC version upgrade, changes spreadsheet advice
Supplier: How do I hide a product from a buyer(s)?
How to hide a product(s) from a buyer. The below instructions cover how to hide items from a buyer's marketplace so that it cannot be purchased, but allows you to bring it back if you wish in the fut…
Supplier: How do I amend catalogue pricing?
How to make price updates to your catalogue. To make updates to the pricing of existing products in your catalogue, the standard price template (or volume price break template if applicable) will nee…
Supplier: How do I upload PDF documents to my products?
Adding PDF documents. PDFs or other supplementary documents e.g. protocols, MSDS (Material Safety Data Sheets) or technical documents, can be added to your product data where required. Documents can…
Supplier: How do I maintain leading zeros on a .csv download?
How do I maintain leading zeros on a.csv download?. When completing a product or price upload you may be providing products which contain leading zeros. This can be problematic as reporting is provid…
Supplier: How do I create new products individually?
How to create a new product from within the Catalogue Management tab. You can create new products individually from within the Catalogue Management tab, meaning you do not have to upload an excel fil…
Supplier: How do I export my catalogue?
In order to see what data (product and pricing) you have currently loaded across your entire catalogue, you can complete a catalogue export from the system. We recommend exporting your catalogue on a…
Supplier: eClass codes
eClass codes. If you are uploading products for NHS Trusts, please ensure that you complete the eClass codes column in the data template (column Z). End users cannot order items unless the correct eC…
Supplier: How do I approve a price file?
The Price Approval Process. When a change is made to the price of a product or a price is loaded for a brand new item, it requires the approval of the relevant buyer(s) before the price is released,…
Supplier: Catalogue Management tab - What does each file status mean?
Details of each status. Below you will see the description for each status to help you get familiar with what they mean These statuses apply to both Product file uploads and items you are choosing to…
Supplier: How do I upload images to my catalogue?
Uploading Images. Images can be uploaded onto Purchasing (formerly Advanced Marketplace) either as URLs, JPGs or GIFs depending on how you store this data. The process will depend on the format you a…
Supplier: How do I provide catalogue pricing?
How to provide catalogue pricing. Please be aware that products will not be made visible to end users until pricing has been uploaded successfully and approved as part of the Advanced approval proces…
Supplier: How do I delete products from my catalogue?
How to delete products. The below instructions cover how to permanently delete items from your catalogue and the OneAdvanced supplier portal. If you just need to hide certain items from a buyer(s) bu…
Supplier: Catalogue Management tab: How do I use the filtering options
New filtering options within the Catalogue Management tab. From the Catalogue Management tab, you are able to filter the results to find specific uploads which have been made. You can choose a date r…
Supplier: How do I edit my product data?
Editing your product data individually within the portal interface or in bulk via the Catalogue Management tab.
Supplier: Why has my price file failed?
Why has my price file failed?. From the Upload Status tab, click the View full report button on the far right hand side, to review the reasons for why a price file has failed: The report splits up th…
Supplier: How do I amend a catalogue number?
How do I amend a catalogue number?. If you need to amend the catalogue number of a product(s) that already exist on the Purchasing platform, you are unable to do so via the supplier portal, as all da…